How to migrate your email from Outlook to Gmail and manage both accounts with one app

How to migrate your email from Outlook to Gmail and manage both accounts with one app

  • To migrate all your emails from Outlook to Gmail, you need to link your Gmail and Outlook accounts.
  • Once you have linked your accounts, all your emails will be migrated and you can manage your Outlook account via Gmail.
  • If you no longer want to use Outlook, you can perform a one-time migration instead.

Gmail is the most popular email service in the world, but Microsoft Outlook also has its fair share of dedicated users. And if you use both apps, you do not have to live two separate lives – you can connect your accounts and migrate all your Outlook emails to Gmail.

To migrate all your emails from Outlook to Gmail, whether you’re still using that Outlook account or want to abandon it.

How to migrate emails from an active Outlook account to Gmail

This is for anyone who wants to continue using their Outlook account with their Gmail account. To do so, you need to link your Gmail and Outlook accounts.

By linking the accounts, you can see your Outlook emails in the same inbox as your Gmail account, and they will be available on all devices. Deleting an Outlook email in Gmail will also delete it from your Outlook account. Accounts are synchronized every 10 to 20 minutes to retrieve new emails.

You’ll also be able to send emails from Gmail with your Outlook account. When composing an email, simply click on your name in the From field to select the sending account.

You can link your accounts with Gmail’s website or mobile apps.

Uses the Gmail website

1. Open the Gmail website and click gear icon top right and then click See all settings.

2. Open Accounts and imports tab. Beside Check emails from other accountsClick Add an email account.

Page

Add your Outlook account to Gmail.

Google; William Antonelli / Insider


3. Enter the Outlook address you want to link and click Next.

4. When asked if you want to link accounts with Gmailify or import emails with POP3, select Gmailify alternative.

5. A pop-up window will appear asking if you want to grant Gmail access to your Outlook account. If your browser’s popup blocker stops it, disable the blocker and try again.

When you give permission, Gmailify will link the accounts and you will have access to all your Outlook emails in Gmail.

Uses the Gmail app

1. Download the Gmail app to from Android, iPhone or iPad if you do not already have it.

2. Open the app and set up your Gmail account.

3. After setting up a Gmail account, tap your user icon in the upper right corner and select Add another account from the menu that appears.

Account menu in the Gmail app, with the option

Make sure you’re signed in to the Gmail account you want to link to Outlook.

Google; William Antonelli / Insider


4. Select Outlook, Hotmail and Live alternative.

5. You can choose whether or not to link accounts with Gmailify. Using Gmailify, you configure your Outlook account’s folders and spam filters to work like Gmail’s.

6. Enter your Outlook address and log in to it using the Microsoft page that opens.

Let the accounts link. When done, you’ll be able to check your Outlook emails in the same inbox as your Gmail messages.

How to migrate emails from an old Outlook account to Gmail

If you want to stop using Outlook and start using Gmail exclusively, you can perform a one-time import of all your Outlook emails. This will migrate over all your existing Outlook contacts and messages, and will also keep an eye on your Outlook account for the next 30 days in case any late messages arrive.

1. First, go to the Microsoft website and log in to the Outlook account from which you want to migrate emails.

2. Open the Gmail website and click gear icon in the upper right corner and then select See all settings.

3. In the menu that appears, click Accounts and imports tab near the top.

4. Beside Import emails and contactsClick Import from another address.

Page

Instead of adding an account, we import it.

Google; William Antonelli / Insider


5. Enter the Outlook address from which you want to migrate your email and then click Continue.

6. Click on the next page Continue again and give Gmail permission to access your Outlook account. If you have a pop-up blocker enabled, you may need to disable it and then restart the process.

7. Once linked, select what you want to migrate from Outlook: Contacts, mailand or new mail for the next 30 days. We recommend that you choose all three.

A menu with the title

You should choose all three options.

Google; William Antonelli / Insider


Depending on how much email you had in your Outlook account, this may take a while. When done, a message will appear at the top of Gmail stating that the import is complete.

All your Outlook emails will be stored in a separate folder, but you are free to move these messages however you want.

This is a one-time migration, so when it’s done – or if you chose the new email option after 30 days – Gmail will be disconnected from Outlook. If you have missed something, you will have to run the import again.


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